US_Timeline |
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2012 USA Timeline |
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Our familly spent the first 7 months of 2012 in Boston. Our 3
kids were 8, 9 and 14. I was visiting Harvard CfA, and my wife Boston
College. The following list may help you in case you're planning something
similar. |
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12/10/2010 |
First mail sent to request
an invitation. Didn't know anyone at Harvard, but e-mailed on behalf of
people who knew someone (R. Narayan) |
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28/10/2010 |
Invitation letter received.
THE key to everything else. Time
scheduled: January-August 2012 |
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13/01/2011 |
Start VISA paper work with
Harvard. They needed to send me the "DS-2019" form to get a
"J-1" VISA. Didn't need to certify any funding, though questions
were asked about it. |
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22/01/2011 |
Start required procedures
at my home institution. Very early, but I knew the last months before leaving
would be hot, so I did everything I could, as soon as I could. |
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03/03/2011 |
Permission granted from my
home institution. My 2nd semesters lectures will be covered by colleagues. No
need to hire anybody to replace me. |
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03/03/2011 |
Start to wonder about the
best moment for a preparation trip (needed because we're a family of 5 -
Can't just camp at the hotel in January while searching for a home). Harvard
Staff + Real Estate Agents tell me 2 months ahead of arrival is fine. |
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08/06/2011 |
Call open for the grant I
was planning to get (Spanish "Salvador de Madariaga"). Found
maximum duration had been shrunk down from 1 year to 6 months, with respect
to previous calls. |
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22/06/2011 |
Proposal sent. |
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07/07/2011 |
Email as many real estates
agent as I can about housing. My wife will be visiting Boston College in
Newton, and we want to have but one car. So look for housing near CfA
Cambridge, of BC Newton. They tell me to get back by October. |
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17/07/2011 |
Book flight for preparation
week (nov 7-12) as soon as I have my 1st 2011 semester lecture schedule. |
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09/09/2011 |
Found a fantastic hotel
deal at the "Royal Sonesta" Cambridge for preparation week, on
Trivago.es |
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03/10/2011 |
Appointment taken for VISA
interview at Madrid US embassy. Tried to make it earlier, but wouldn't let
me. Appointment given for nov 4th. |
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11/10/2011 |
Start to find out how to
open an bank account in the US. Impossible to live there without this. HUECU
needs US "Social Security Number" (SSN), like almost every bank. |
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13/10/2011 |
Email real estate agents
with a detailed description of what I'll be looking for in November. Also
browse "SabbaticalHomes.com" |
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18/10/2011 |
Account remotely open at
"Cambridge Trust Company" just emailing scans of the invitation letter, my DS-2019 and
passport. No SSN needed. They do it simple for Harvard visitors. I then wired
money from Spain. |
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31/10/2011 |
One week from my trip, I
schedule house visits. |
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31/10/2011 |
Buy an US GPS and have it
deliver at the Sonesta. I may drive next week, and would need it. Cheaper to
buy a new one that renting it, or just buying the map. I'll need it anyway in
2012. |
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01/11/2011 |
(Through November) We make
sure the kids have all the vaccines required for US schools. Cambridge
schools sent me a list. Not Newton. |
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04/11/2011 |
VISA interview at Madrid US
Embassy. Warning: though the website does not tell, SEVIS is required.
Everything goes smoothly. My wife and I are granted a J-1, and our kids a
J-2, as expected. My wife leaves them her passport + kid's, and I keep mine
for the US trip next week. I'm told to ship it to them when coming back from Boston. |
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07/11/2011 |
First day of the
preparation trip. First stop by the bank for paperwork, debit Card and a few
checks (I need this to secure the rental). Bought a cell phone at the
airport. |
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07/11/2011 |
Exiting the bank, I visit
the only place I found myself (on "SabbaticalHomes.com"). It's in
Newton, close to BC. Owner takes me to someone else, willing to rent the
first floor of his house. Then go through some 6 more with an agent (Amy
Smith, from "Niello Realty Group" - Extremely kind and efficient) |
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08/11/2011 |
Visit 6 more places. The
best one is the second place I found in Newton. Cheapest, nearest to BC and
furnished. (Cambridge was too expensive. Very few furnished places seen.) |
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08/11/2011 |
In the afternoon, rent a
car and drive from the various places to BC and Harvard. Email the owner of
the chosen house to settle the deal. We'll meet nov 9. I realize Friday 11th is off (Veterans
Day). |
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09/11/2011 |
Lease signed (Jan through
July - We'll tour US in August). Finding the place myself spared Agent
commission (= 1 month rental). Get in touch with car sellers on Harvard
intranet. Go to Newton School Headquarter for my kids. I'll need to call back
when we arrive. |
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12/11/2011 |
Fly back to Spain. |
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15/11/2011 |
Book flights. Madrid-Boston
extremely expensive (it was cheaper in nov). We'll fly to NY, then rent a car
and drop it in Boston. We'll need it anyway before we buy one. |
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18/11/2011 |
Rent a car to go from
Ciudad-Real to Madrid on Jan 1st. More convenient than train, cheaper (we're
5), and they'll be no train anyway on Jan 1st at the time we need. |
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19/11/2011 |
VISA's received, with issue
date 17 nov. |
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28/11/2011 |
email a car seller and set
an appointment for Jan 2nd. |
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28/12/2011 |
I'm informed I've been
given the Grant. Just 3 days before leaving! But that was expected. |
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01/01/2012 |
We fly off. |
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02/01/2012 |
We buy a car (Dodge Gran
Caravan 2001 - $3000) - Then need 1/ Insure it, 2/ Register it, and 3/
pass State Inspection. Warning:
Cambridge is extremely car UN-friendly. Harvard parking was $13/day. |
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06/01/2012 |
Appointment to check
English levels of my kids. Alex (14) will attend Oakhill middle Scholl.
Esther and Ines (9,8) Bowen Elementary. Newton's public schools are
incredible. Great program for non-English fluent kids
("ELL"=English as a Learning Language") |
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10/01/2012 |
Kids start school, and we
can start to work. My wife bikes to BC, and I drive to CfA. Public
transportations (Bus-Bus or Green line/Bus) take me at least 1h15 one way.
Driving is 25 min. |
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17/01/2012 |
Medical check-up for the 3
kids. Needed for school, and for any activities they'll have. $250 each! My
Spanish insurance (MUFACE) will reimburse the full amount on April 19th,
after a fair amount of paperwork. |
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22/01/2012 |
Already time to plan July
summer camps! We choose YMCA after asking multiple advices around us. |
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01/05/2012 |
Already time to think about
leaving. I post the car on the Harvard intranet. Also on Craig's list. Never
got any serious offer from the later. |
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30/07/2012 |
Finally sold the car $1000
to "CarMax". Having a deadline to sell, we could not wait for
someone offering a good price. In addition, the market is low in July (but
high in September). |
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25/08/2012 |
Back to Spain after an
August US Tour. |
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All in all, a
LOT of organization. But no regrets at all. It was fantastic for the kids,
for our carreers and for the familly as a whole. |
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